Use of University Facilities

The allocation of space on campus is determined by the President or his designees. The Space Planning Advisory Group has been established to consider requests to allocate new space or reassign existing space as it becomes available.

Space Management is responsible for centrally and consistently coordinating the use of University controlled facilities. This includes outdoor space and facilities that are allocated to a specific college or department for assignment of program, and department space, and for the use of University facilities for classes, final examinations, and events in agreement with State, Chancellor's Office, and University policy.

Space Management authorizes and approves the scheduling and use of appropriate University facilities for events. To ensure the proper and non-redundant scheduling of University controlled facilities, programs and departments are required to work with Space Management to formally request and schedule the desired space and coordinate related services. The customer accepts responsibility for payment of all event charges which may include charges for energy use and for cleanup.

Typically, facilities that support a specific college or department instructional program or office space assigned to programs and departments, are not available for use by another program. However, if a non-controlling department requests use of facilities that are allocated to another, Space Management will schedule the use of those facilities only after obtaining the controlling college's/department's approval. Upon approval, you may proceed in directly contacting that college or department to work out any required facility use details.

Failure to include Space Management in your planning efforts can create unwanted, uncontrolled, and unnecessary liabilities for the campus. It can also result in scheduling conflicts, inaccuracies of calendared events, and other undesirable difficulties for the group wishing to use the space and the campus.

Formal procedures and request forms for securing University space can be found at http://www.rms.csus.edu/space/. Please follow these procedures.